Data Sharing Agreement 

This section outlines the reason for requesting a data sharing agreement with your school. 

sQuid extracts certain data from the school’s MIS system to create unique sQuid Reference Numbers using Groupcall Xporter On Demand (XOD) software. The information below is the pupil data we extract so that our system runs efficiently. This enables unique sQuid accounts to be created, allows changes/updates to pupil details, and enables you to send out communications to parents/guardians. 

In order to do this, we need an administrator account to be set up on the school’s Management Information System (MIS) so that we can extract the following information: 

  • Forename and surname 

  • Year and class 

  • Grouping 

  • UPN 

  • Parent/guardian contact information (address, email and telephone number) 

  • Staff email addresses (usernames) 

  • Free School Meal entitlement 

If your school uses SIMs, we will need a SIMs Administrator user to be created with access to the five groups below. We require access to these groups for the purpose of extracting the information above, but do not login to the SIMs dashboard or use SIMs user setup for any other reason. 

  • Assessment Coordinator 

  • Personnel Officer 

  • Senior Management Team 

  • School Administrator 

  • Third party reporting 

If your school uses an alternative MIS, please confirm which system is used, and we will confirm the permissions needed in order to allow XOD to extract the information. 

sQuidcard Ltd. is registered with the Information Commissioners Office (registration number: ZA521953) and is authorised to collect and process personal data under General Data Protection Regulations (GDPR), May 25th 2018. We comply fully with GDPR regarding the use of this data. Groupcall XOD is widely used in schools in the United Kingdom. The utmost importance is attached to the protection of school data by both sQuidcard Ltd. and Groupcall.  

By signing the agreement, you confirm that you agree with the Data Sharing Agreement, giving sQuidcard Ltd. permission to extract the information specified above, from the MIS, via Groupcall XOD. 

Please also confirm that you have read and accept the sQuid School ePayment System Terms & Conditions, available at: 
https://www.squidcard.com/support/schools/squid-school-epayment-service-terms-and-conditions